PAYONE

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0. Introduction

PAYONE is offering payments with credit card and SEPA direct debit.

1. Configuration in your PAYONE account

billwerk can be used in combination with the PAYONE Payment Merchant Interface (PMI)

Following modules and settings have to be configured in your PAYONE account:

  • Modul Protect is mandatory (must be applied for and activated by PAYONE)
  • Refunds API has to be unlocked for all payments (must be applied for and activated by PAYONE)
  • Mandate generation has to be unlocked (must be applied for and activated by PAYONE)
  • Client-API access has to be activated (must be applied for and activated by PAYONE)
  • Creditor ID has to be the same, like the one in your billwerk account
  • Credit card and/or SEPA direct debit has to be granted
  • If you wish to receive SEPA direct debit payments from outside Germany, you must have PAYONE activate all countries individually.
  • The same hash algorithm has to be selected in PAYONE and billwerk (MD5 or SHA2-384)
  • In the configuration of your payment gateway consider to activate "extendend response-data" for the test and the live mode.

The following safety function must be activated in the Modul Protect:

  • Bank account check

The following functions are recommended by us:

  • POS blacklist
  • Creditcard check
  • Dynamical regulation of 3D-secure

For some usecases it also might be useful to use the following selection:

  • BIN check
  • BIN country filter
  • IP check
  • IP country filter

Please contact your PAYONE account manager for further information to the module.

 

Live mode

In principal there is only one payment portal necessary. If you want to use 3D secure for credit card payments you maybe will need a second PAYONE portal:

  • one for the initial payments; 3D secure has to be activated
  • one additional for recurring payments (3D-Secure can also be active here, but does not have to be)

If a second portal is necessary, depends on your used acquirer in your PAYONE account. Please contact PAYONE for further information.

Please consider to save the TransactionStatus URL from the PAYONE settings in your billwerk account in the PAYONE portal settings.

Test mode

You only need one portal for the test mode, which can be used in the billwerk settings for both portals. 3D-secure has to be activated.

 

Webhooks

Save the URL for the webhooks that PAYONE sends to the billwerk system in your PAYONE account.

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You can refer to the URL of your PAYONE account settings in the billwerk system (see figure above) and enter it in the PAYONE account under "Configuration > Payment Portals > Extended".

Save the setting in your PAYONE account.

Please note that the completion of your PAYONE account may take some time on the part of PAYONE. This account must be set up before you can use PAYONE with billwerk.

 

2. Configuration in your billwerk account

For payment configuration, go to "Settings > Payment > Payment settings > PAYONE".

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You need following information, which you can find in your PAYONE account. All fields are mandatory:

  • Merchant Id
  • Subaccount Id
  • Portal #1 - Portal Id
  • Portal #1 - Key
  • Portal #2 - Portal Id
  • Portal #2 - Key

If you are using just one portal, please insert the same data in portal #1 and portal #2.

You can find them at: "Configuration > Payment Portals > API-Parameter"

By selecting the "Mode" you can chose if you want to use the test or live mode.

Save your data after filling the form and activate the wanted payment method in the payment setting overview. Don't forget to save these settings as well. The payment method is now activated in your billwerk account.

Payments on account

(No longer offered, alternatively the CAMT.053 import can be used)

If you want to use payments on account with PAYONE, the feature "Open invoices" has to be unlocked in your PAYONE account.

Pay on account can generally be used in two different options. Either your customers transfer to a trust account of Payone or you give Payone insight into a bank account of yours, where Payone can record incoming payments.

Then activate the payment method in the payment settings in billwerk.

Your customer must specify a unique invoice reference code as the reason for payment for each new transfer. You can have this invoice reference code automatically printed on the invoice as a placeholder. Insert the placeholder {invoice.referencecode} in the "Text payment on invoice (HTML)" area of the PDF invoice template. This will provide your customer with the unique payment reference for the next remittance. If this purpose is specified, the incoming payments can be automatically recorded and assigned to the sent invoice and the contract account.

You can configure the due date of payments in the billwerk payment settings for PAYONE. To do this, go to the PAYONE settings and set the desired due date. The payment due date is thus automatically displayed on the created invoice.

Restrictions

  • Permanent transfers from your customers are not supported with "Payments on Account". Since the purpose of the transfer does not change in the case of a standing transfer, it is not possible to make a clear assignment to a previously created invoice here. Please inform your customers both in your terms and conditions and on your invoice that this payment mode is not supported.
  • A mixture of payments on account via Payone and additional payments received on other accounts, which are recorded in billwerk as external payments, is not supported. Incoming payments that have not been transmitted to billwerk must always be assigned via the Payone merchant portal.
  • No explicit purpose can be issued on dunning notices that can be used for automatic posting at Payone. Customers must pay the open invoices with the purpose of use issued on the original invoice.

 

3. Test data

You can use following payment data for your tests:

Credit card

With 3-D secure:

  Credit card number CVC 3-D secure password: Expiry date
VISA (Verified by VISA) 4012001037141112 Three random numbers 12345 Any date in the future
MasterCard (MasterCard SecureCode) 5453010000080200 Three random numbers 12345 Any date in the future
MasterCard (MasterCard SecureCode) 27209900000000071 Three random numbers 12345 Any date in the future

Without 3-D secure:

  Credit card number CVC Expiry date
VISA 4111111111111111 Three random numbers Any date in the future
MasterCard 5500000000000004 Three random numbers Any date in the future
American Express 340000000000009 Three random numbers Any date in the future
JCB 3088000000000009 Three random numbers Any date in the future
Carte Bleue 4973010000000004 Three random numbers Any date in the future
Diners Club 30000000000004 Three random numbers Any date in the future
Discover 6011111111111117 Three random numbers Any date in the future

SEPA direct debit

You have to configure a creditor-id in "Settings > Account > Company > Creditor Identifier" (e.g. DE98ZZZ09999999999) to use SEPA direct debit.

IBAN DE85123456782599100003
BIC TESTTEST
Account holder Every random name
Result Successful direct debit

 

On account payment

When you are testing "PAYONE On Account" you can use the following names:

Last name Test case
Payer The invoice is paid
Underpayer The invoice is paid partially
Overpayer The paid amount is higher than the invoice amount
Neverpayer The invoice is not paid

 

 4. Customer data

PAYONE defines customer data fields which are mandatory, otherwise the payment will fail (e.g. errorcode = 901). These fields are mandatory:

  • Last name
  • First name (If there is no company name)
  • City
  • Country

5. Limitations

SEPA Direct Debit payments

  • For each IBAN only one SEPA Direct Debit mandate can be created in PAYONE. All additional mandates for this IBAN reference the existing mandate
  • When creating a mandate, the current date is set as mandate signature dates by PAYONE. The interface does not support passing on a custom date 
  • Please inform yourself before using Europe-wide SEPA direct debit, if this is possible with your PAYONE account, by contacting the PAYONE  support.

Debtor management

  • PAYONE offers its own debtor management system, which cannot be used in combination with billwerk, because when using billwerk, billwerk must be the leading accounts receivable management system. Functions in the debtor management system of PAYONE such as "Charge off receivables" are not synchronized with billwerk.

 

Contact data:

PAYONE merchant service: sales@payone.com ; Phone: +49 431-25968-400

 

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